Goshen Leader Update #3: Early Bird Deadline on April 15th at 11:59 pm!

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Good afternoon Goshen Leaders,
We are just 5 days away from the Early Bird Deadline for the Summer 2025 Season at the Goshen Scout Reservation!
Ahead of this deadline, we encourage you to be prepared and begin registering and paying for attendees in full prior to the April 15th deadline so that you have a smooth registration process. Sarah Moses, NCAC Camping Specialist, and I are here to help! We appreciate your patience as we process the large volume of emails and phone calls. We’ll be there to support you, but please do your best to not leave getting your payments in until the last minute!
How does the Early Bird benefit you and your Scouts?
  • Campers with registrations made before the early bird deadline (April 15, 2025 at 11:59 pm) will attend at a lower cost!
  • With more accurate attendance numbers, our team is best able to prepare for your arrival and focus on service and a high-quality camping experience.
  • Enable camp coordinators to have the majority of youth enrolled so that they can help parents be prepared (AHMR, gear and equipment readiness, pre-camp meeting with all attendees, etc.)
Registration “How To” Reminders
Adding Campers to Your Registration
Need a reminder on how to sign up your campers? Check out this post: www.gotogoshen.org/registration/registration-tips-how-to-add-more-campers/ .
Splitting Adults on Your Registration
If you have adults that are planning to split the week and are wondering how to register them, check out this post: www.gotogoshen.org/registration/registration-tips-splitting-adults/
Registration Troubleshooting
  • Having issues applying a campership or popcorn voucher? Contact Camping Specialist Sarah Moses at sarah.moses@scouting.org
  • If you have unallocated credit on your account that you aren’t able to apply during check out, please contact Sarah Moses prior to completing checkout. If you have unallocated credit, your registration summary will have two separate line items: Allocated Credit and Unallocated Credit. If you only see Credit as a line item in your registration summary, all of your credit has been allocated.
  • If within a week of making your EFT payment (e-check) you receive a notice from the system that your payment has been reversed, the most common error is that there was a typo when entering the routing or the account number. Please double check your numbers and try the payment again. If you run into an instance where you were paid in full prior to the Early Bird deadline, but the system is now charging the regular rate, please contact Sarah Moses at sarah.moses@scouting.org to get this addressed before completing checkout.
Three Month Count Down! – Reminders and Upcoming Opportunities
What Documents Do You Need to Bring to Camp?
  • Unit roster reflecting current Scouting America registration of youth and adults attendees (see “Adult Leadership Requirements” section of the GSR Leader Guide for more details)
    • All youth and adult attendees must have an active membership with Scouting America in order.  Camp Ross Leaders: See the note below under “Adult Leader Requirements” for the Cub Scout Pack exception, per the Guide For Safe Scouting.
  • Scouting America Annual Health and Medical Records, Parts A, B, and C for all attendees (two copies recommended – one for you, and one to be filed in the Camp First Aid office)
  • Scouting America Pre-Event Medical Screening Checklist for all participants.
  • Completed Pre-Camp Swim Check Form (not required, Scouts BSA and High Adventure only)
  • If attending Lenhok’sin High Adventure:
    • CPR Certification for one crew member
    • Wilderness First Aid Certification for one crew member
    • Weather Hazards Training Certification for one crew member
    • Safe Swim Defense Certification for one crew member
    • Safety Afloat for one crew member (River Trek Only)
    • Paddle Craft Safety Certification for one adult leader (River Trek only)
Adult Leader Requirement Reminders
Over the past weeks, I’ve received several questions regarding adult leader requirements for Units while at camp. Please review page 21 of the Goshen Scout Reservation Leader’s Guide for specific guidelines for Camp Ross, Scouts BSA Camps (Camp Olmsted, Bowman, and Marriott), and Lenhok’sin High Adventure.
Camp Ross Leaders, if you are having difficulty identifying a BALOO training prior to the start of camp, please send me an email directly.
Pre-Camp Swim Checks – May 31 and June 1, 2025
The NCAC Aquatics Committee is hosting Pre-Camp Swim Checks on May 31 and June 1 Camp William B. Snyder (Haymarket, VA)!
Units are able to complete swim checks on their own ahead of camp and bring verification of this to camps at Goshen Scout Reservation. This will allow you to have a more relaxed pace for campsite set-up when you arrive on Sunday and it allows us to relieve congestion at our waterfront for units that are unable to complete their swim checks ahead of time. This is by no means mandatory, but encouraged.
Pre-Camp swim checks will be accepted for Units attending Camp Olmsted, Camp Bowman, Camp Marriott, and Lenhok’sin High Adventure. Please note that the GSR Aquatics Staff reserve the right to request any camper (youth or adult) to retake the swim test during their time at GSR if they have concern about a camper’s swimming ability.
Summer Camp T-Shirts: Pre Sale Opening Soon!
GSR is hosting an online trading post ahead of your arrival at the Goshen Scout Reservation where you can order camp-specific t-shirts, exclusive to Summer 2025! Sleeve customization is also available to include your Unit Number. Orders must be placed before May 23, 2025 and will be shipped to your door. Not able to place an order in time? No worries – they will be for sale at your GSR’s camp trading post this summer!
Please stay tuned for an order link!
Adult Leaders – Volunteer While You’re at Camp!
Curious of how you can spend your day while at the Goshen Scout Reservation? You’re invited to join our Volunteer Corp and provide assistance in supporting a merit badge program, providing additional supervision to a program area, assisting our Ranger and Facilities team, and providing training opportunities to fellow leaders!
Take a look at the form below to learn more and volunteer!
2025 GSR Volunteer Form: https://forms.gle/aFo3PicxAG2DLGWC7
We are currently working on finalizing our Adult Leader Training Schedule. Please stay turned for more information!

Yours in Scouting,

Elisabeth Warren | Goshen Scout Reservation Director